Event Planning and Web Calendar
Please note: Event Planning and posting to the ÃÛ½ÛÖ±²¥ Web Calendar is the responsibility
of each department. This policy and guidelines are provided as a reference to university
departments.
About ÃÛ½ÛÖ±²¥ Events
Institutional events are opportunities to showcase ÃÛ½ÛÖ±²¥'s academic and cultural contributions
to the community. These events strengthen community relationships and foster future
support, which ultimately benefits the recruitment of potential students.
Although we have several different event facilities, most institutional and community
events are held at Bayou Pointe Event Center. The newest event facility on campus, Bayou Pointe Event Center sets the standard for
excellence in Northeast Louisiana.Ìý
Bayou Pointe provides everyone from brides to businesses a premier event venue that
makes design and production easy on a client.Ìý The 37,000 square foot facility provides
an indoor and outdoor venue for many types of events such as meetings, lectures, workshops,
conferences, banquets, and social functions.Ìý
Our experienced staff is ready to provide guidance and suggestions to help ensure
the success of your event.Ìý The amenities include several ballrooms, a theater, reception
hall, outdoor patio and stage, A/V equipment, a dance floor, stage.Ìý All of this AND
a beautiful bayou view!
You can learn more about reserving Bayou Pointe for your event here.Ìý
More information about event planning can be found at ÃÛ½ÛÖ±²¥ Event Services.
ÃÛ½ÛÖ±²¥ Web Calendar
The ÃÛ½ÛÖ±²¥ Web Calendar is an interactive, online calendar listing of events held at
ÃÛ½ÛÖ±²¥. The calendar also provides details about the event, including location, date(s),
time(s), and any costs to attend. Once approved, ÃÛ½ÛÖ±²¥'s Events Management system feeds
an event into the ÃÛ½ÛÖ±²¥ Web Calendar.
Ìý
By default, the calendar is displayed by month, but the user can change the view to
day, week or year. The calendar also allows users to subscribe to events, set reminders
via text or SMS messaging, add the event to an email/calendar program, or even email
the event to a friend or colleague. The ÃÛ½ÛÖ±²¥ Web Calendar can also be viewed via any
smart mobile device.
Which ÃÛ½ÛÖ±²¥ events will be posted?
Any ÃÛ½ÛÖ±²¥ event in which the general public can attend will be posted on the ÃÛ½ÛÖ±²¥ Events
Calendar via the Events Management system. Examples include, but are not limited to:
Ìý
• all athletic events
• special events open to the public
• important academic dates
• recruiting event dates
Each event will include the event name, date, place, time, cost to attend (even if
it's free), a brief description, and contact information for further information.
If there is a web page link, it will be included.
What will NOT be posted?
Generally, information about specific meetings for specific groups will not be posted.
For example, specific class meetings and weekly organization meetings will not be
posted because this is not information that can be used by the general public.
Who can post to the ÃÛ½ÛÖ±²¥ Web Calendar?
Any ÃÛ½ÛÖ±²¥ faculty member, staff, or student can submit a request to have a ÃÛ½ÛÖ±²¥ event
posted to the calendar if the event meets any of the above criteria (see the Purpose
and Process sections) by completing an online form, located at . A moderator will approve the event before it appears in the calendar.
What about third-party Web calendars?Ìý
The ÃÛ½ÛÖ±²¥ Web Calendar is the official university events calendar. Any ÃÛ½ÛÖ±²¥ Web page
with an online calendar must reference the ÃÛ½ÛÖ±²¥ Web Calendar. The ÃÛ½ÛÖ±²¥ Web Calendar
has RSS Feed functionality to allow particular events to display in a department's
calendar.
For example, the VAPA website could display a calendar of only VAPA events. Those
events would be "fed" by the RSS feed from the ÃÛ½ÛÖ±²¥ Web Calendar, thus eliminating
duplicate entries and providing consistency in content.
Please contact the person responsible for your departmental website for technical
information on how to get department-specific calendar information on the departmental
website. Use of third-party web-based calendars is not allowed for ÃÛ½ÛÖ±²¥ events for
any ÃÛ½ÛÖ±²¥ Web page within the ulm.edu domain.Ìý
