Special Events/Use of University Facilities
With the exception of events that are open to the general public and advertised as
such, the university's facilities and programs are generally reserved for accomplishing
the objectives and programs of the university.
Visitors and non-university affiliated groups seeking to use university facilities
are expected to make prior arrangements with the appropriate university office. Authorization
to use the ÃÛ½ÛÖ±²¥ facilities is determined by university regulations and policies.
Non-university groups must furnish a certificate of insurance prior to the event reflecting
appropriate liability insurance covering participants and spectators. This policy
shall be made in favor of the University of Louisiana Monroe with a minimum coverage
requirement of:Ìý
- $1,000,000 property damage
- $1,000,000 personal liability per person and
- $1,000,000 per accident.
Special Event Security
Security by the University Police Department (UPD) is required at the following on-campus
events:
•Ìý when money is exchanged (i.e., raffle tickets, t-shirt sales, donations) ï‚·
•Ìý if alcohol is served ï‚·
•Ìý where a ÃÛ½ÛÖ±²¥ facility is booked by a non-university entity ï‚·
•Ìý if the event is held outside the regular hours of university operation, which
is 7:30 am to 5:00 pm Mon-Thurs;Ìý 7:30 am to 11:30 am Friday. ï‚·
•Ìý based on the number of participants attending the event. UPD will be charged with
making this determination.
Security by UPD must be arranged through University Police at least two weeks advance
notice of the event. UPD determines how many officers are needed. Rates are $35 per
hour per officer with a three hour minimum per officer.
Special Event Parking
Any large group visiting campus will be required to make advanced arrangements for
special parking through the Campus Group Sponsor. The Campus Group Sponsor (i.e.,
Recruitment, Career Center, Athletics, ÃÛ½ÛÖ±²¥ Foundation, etc.) must use the to submit the request.
Only ÃÛ½ÛÖ±²¥ employees and students can submit the and must login to the form using their ÃÛ½ÛÖ±²¥ login/password credentials.
At least two (2) weeks advance notice is required to allow UPD to work out event details.
Please contact Sergeant James Willis at jwillis@ulm.edu if you have questions.
Visitors and guests to ÃÛ½ÛÖ±²¥ residence halls must be registered by their hosts while
in residence halls and apartments.
University Police Department